The source document for the civilian clothing allowance program (CCA) is now MCO P4400.201 Vol 13 (link is on the main page). There was a change to that document in 2017 that was published via Naval Message. The pertinent text is pasted at the bottom of this page.
There are three types of CCAs; initial permanent duty civilian clothing allowance (IPDCCA), civilian clothing replacement allowance (CCRA); and temporary duty civilian clothing allowance (TDCCA). MCO 4400.201 Vol 13 is the source document for the CCA program. Each allowance type is described below.
-IPDCCA and CCRA – issued to those Marines who are required to wear civilian attire as their uniform of the day for at least 180 days out of the year. As long as they remain in the qualifying duty, they will rate a CCRA which can be paid at the one year one day anniversary from the last CCA payment. A Marine will not rate another IPDCCA unless it has been three years since the last IPDCCA and there has been at least a one year break from the qualifying duty. The CCRA can be approved and processed by the local commander and doesn’t need to be submitted to the Uniform Board for processing.
-TDCCA – issued to those Marines who are required to wear civilian attire full time, as their uniform of the day while TAD (not their travel uniform). Marines must have at a minimum 15 days TAD in civilian attire to rate this allowance. The qualifying days do not have to be consecutive. For example, if a Marine does 5 days TAD in June 2017, then goes TAD for 10 days in October 2018, then he qualifies for the TDCCA less than 30 day allowance. If you anticipate doing more than 30 days in a three year period, then it is worth waiting for the 30 days, as the payment is more than twice than that of the less than 30 day TDCCA allowance. The effective date of the assignment will be the first day of your first qualifying TAD assignment.
Your request, be it in Naval letter format (from your unit, to the President, Marine Corps Uniform Board, via your chain of command) or AA form, should have the following information:
-Type of allowance requested (IPDCCA, CCRA, TDCCA)
-Effective date of assignment (or TAD dates)
-Statement detailing why the Marine rates the allowance (e.g. is required to wear civilian attire for more than 6 months out of the year as the uniform of the day while performing duties as a ____).
I will also need a screenshot from 3270 of each Marines d926, miscellaneous payment history page.
CCRA requests are “tied” to the IPDCCAs and are paid at the one year anniversary from the award of the IPDCCA and every year at the anniversary as long as the Marine remains in the qualifying duty. CCRAs can be processed and approved by the local commander and do not need to be submitted to the Uniform Board for processing. IPDCCAs and TDCCAs still need to come to the Board for processing.
If you have more than one Marine from your unit, go ahead and make up a table with all the above detailed information and do a list letter. Don’t forget the 3270 screenshot.
When emailing the requests, please try to consolidate the attachments to one attachment. Things tend to get lost when multiple attachments have to be downloaded. Additionally, please put the Marine's names in the subject line of your request, it will make it easier to search (especially when no one can remember who sent the email). Requests should be emailed here.
I am currently months behind in processing CCRA requests, so please be patient. Feel free to ask for a status update on a monthly basis if you so desire.
Excerpt from CMC L LPC Naval Msg DTG R191554Z Oct 17
Subj: Civilian Clothing Allowance Authorization
...GENTEXT/REMARKS/1. THIS IS AN ASSISTANT DEPUTY COMMANDANT FOR
INSTALLATIONS AND LOGISTICS AND THE PRESIDENT OF THE MARINE CORPS
UNIFORM BOARD, COORDINATED MESSAGE...
3. BACKGROUND. ALL MARINE CORPS PERSONNEL ASSIGNED TO DUTY IN THE
UNITED STATES AND OVERSEAS ARE REQUIRED TO WEAR THE PRESCRIBED
UNIFORM; HOWEVER, WHEN WEARING A MARINE CORPS UNIFORM WOULD PRECLUDE
MEMBERS FROM EFFECTIVELY PERFORMING DUTIES IN SUPPORT OF THEIR
COMMAND'S ASSIGNED MISSION, CIVILIAN CLOTHING MAY BE AUTHORIZED PER
4. EXECUTION. MARINES THAT ARE REQUIRED TO WEAR CIVILIAN CLOTHING FOR
MORE THAN 50 PERCENT OF THE TIME WHILE PERFORMING OFFICIAL DUTIES ARE
ELIGIBLE FOR THE CCA. THE NECESSITY TO WEAR CIVILIAN CLOTHING WHILE
COMMUTING TO AND FROM WORK, COMMAND DESIRABILITY, OR PERSONAL
PREFERENCE DOES NOT CONSTITUE AN ENTITLEMENT FOR CCA.
4.A. PER REFS A THRU C, ACTIVE DUTY OFFICERS AND RESERVE OFFICERS
ASSIGNED TO EXTENDED ACTIVE DUTY (MORE THAN 6 MONTHS) WHO MEET THE
REQUIREMENTS IN PARAGRAPH 4 AND ARE PERMANENTLY ASSIGNED TO DUTY
STATIONS OUTSIDE OF THE UNITED STATES (OCONUS) ARE ELIGIBLE FOR THE
4.B. PER REFS A THRU C, ENLISTED MARINES REGARDLESS OF ASSIGNMENT
(CONUS OR OCONUS) AND MEET THE REQUIREMENTS OF PARAGRAPH 4, ARE
ELIGIBLE FOR THE CCA.
4.C. EXAMPLES OF CIRCUMSTANCES THAT MAY JUSTIFY AN AUTHORIZATION TO
WEAR CIVILIAN ATTIRE INCLUDE: INTELLIGENCE GATHERING; SITUATIONS
WHERE WEARING THE UNIFORM COULD COMPROMISE THE MISSION OR THE SAFETY
OF THE MARINE, DUTY IN A FOREIGN COUNTRY WHERE THE HOST-NATION
GOVERNMENT PROHIBITS U.S. MILITARY PERSONNEL FROM WEARING THEIR
4.D. THE CCA IS NOT INTENDED TO DEFRAY THE COST OF PURCHASING
ORGANIZATIONAL OR UNIQUE NON-MILITARY CLOTHING.
5. COORDINATING INSTRUCTIONS.
5.A. CCA REQUESTS (EXCEPT THE CIVILIAN CLOTHING REPLACEMENT
ALLOWANCE) MUST BE SUBMITTED TO THE PRESIDENT OF THE MARINE CORPS
UNIFORM BOARD (PMCUB) FOR WRITTEN APPROVAL PRIOR TO RUNNING UNIT
DIARY ENTRIES, AND MUST INCLUDE A SCREENSHOT OF THE MISCELLANEOUS
PAYMENT HISTORY PAGE (D926) FROM THE MARINE CORPS TOTAL FORCE SYSTEM.
5.B. CO'S MUST ATTEST TO THE FOLLOWING CONDITIONS AND PROVIDE A
WRITTEN REQUEST TO THE PMCUB.
5.B.1. AMOUNT OF TIME CIVILIAN CLOTHING IS REQUIRED TO BE WORN BY THE
INDIVIDUAL IN THE OFFICIAL CAPACITY OF HIS/HER DUTY (APPROXIMATE
NUMBER OF DAYS OR MONTHS), AND FOR TEMPORARY DUTY (TAD) CCA, A COPY
OF THE TAD ORDERS.
5.B.2. INDIVIDUAL'S EFFECTIVE DATE OF ASSIGNMENT TO QUALIFYING DUTY,
END OF CURRENT CONTRACT DATE, AND ROTATION DATE.
5.B.3. FOR OFFICERS, THE REQUEST MUST ALSO INCLUDE A COPY OF
PERMANENT CHANGE OF STATION (PCS) ORDERS.
5.C. THE PMCUB WILL NOTIFY THE COMMAND IN WRITING UPON THE APPROVAL
OF THE CCA REQUEST. THE UNIT DIARY ENTRY INITIATING THE PAYMENT OF
CCA WILL NOT BE MADE UNTIL THIS APPROVAL IS RECEIVED.
5.D. THE INDIVIDUAL'S CO IS THE APPROVAL AUTHORITY FOR THE CIVILIAN
CLOTHING REPLACEMENT (DO NOT SUBMIT CIVILIAN CLOTHING REPLACEMENT
ALLOWANCE REQUESTS TO THE PMCUB FOR APPROVAL).
5.E. ALL TAD AND INITIAL PERMANENT DUTY CCA REQUESTS MUST BE
SUBMITTED TO PMCUB FOR APPROVAL. THE CIVILIAN CLOTHING MONETARY RATES