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Publishing and Logistics Management Branch

 

Publishing and Logistics Management Branch

Administration and Resource Management

Headquarters Marine Corps
Records Reports, Directives and Forms Management Section (ARDB)

MISSION

RECORDS MANAGEMENT. Provides policy and procedural guidance on all aspects of the Marine Corps Records Management (RM) Program. The policy and procedures for paper and electronic records management are published in MCO 5210.11F, "Marine Corps Records Management Program." ARDB provides assistance to RM system owners for SF 115 requests and processing. ARDB also provides RM assistance to Command Designated Records Managers (CDRM) throughout the Marine Corps, develops training, and approves requests for the transfer of records to the Federal Records Centers (FRCs).

REPORTS MANAGEMENT. Provides policy and procedures for the management of Information Collections, also referred to as “Reports.”  ARDB provides the review and approval of all Information Collections levied upon HQMC staff agencies and field activities.  Approved reports are published in the applicable activity’s Marine Corps directive.  Report sponsors are required to contact the HQMC reports manager (ARDB) when crafting a new reporting requirement or revising an existing report.  Listings of approved reports can be viewed on the Records, Reports, and Directives SharePoint Portal website.  

DIRECTIVES MANAGEMENT. Performs editorial review of all directives generated by HQMC and signed by CMC, ACMC, DMCS and the Deputy Commandants. Over 500 directives are sponsored by various HQMC Departments and Staff Agencies. All directives eventually meet their life cycle and require changes and substantial revisions. In some cases new Marine Corps Orders and/or Marine Corps Bulletins are required per policy implementation from higher. When new directives are required, ARDB personnel serve as subject matter experts to guide sponsors through the staffing process and meet compliance for publication. The policy and procedures for creating and updating directives are published in MCO 5215.1K, "Marine Corps Directives Management Program." All directives are posted to the Marine Corps Publications Electronic Library (MCPEL) website. MCPEL is the only official and authoritative source for Marine Corps Orders and Marine Corps Bulletins. ARDB also posts all directives to the HQMC Records, Reports, and Directives SharePoint Portal website for Marine Corps internal use. Contact ARDB to establish an account and gain access to the Portal.

FORMS MANAGEMENT. ARDB serves as the Program Manager, Marine Corps Forms Management Program (PM/MCFMP), and is responsible for managing, reviewing and designing new and revised forms for use Marine Corps-wide.  Form sponsors must submit the draft form(s) to ARDE for review and approval prior to staffing.  The PM/MCFMP coordinates with forms sponsors and field commands to validate the need for the form.  All Marine Corps prescribed forms are available online at Naval Forms Online. https://forms.documentservices.dla.mil/order/  Marine Corps Electronic Forms (MCEF) is also updated and distributed quarterly on CD-ROM along with Marine Corps Publications Electronic Library (MCPEL).  For access to other forms, contact ARDB.

Records Management Resources

QUICK SERIES GUIDE

Quick Series Guide contain Electronic Records Management responsibilities for Commanders, CDRMs and Staff Section Record Managers

Name

Description

Resources

Quick Series - Commanders

Quick Series Guide on Electronic Records Management for Commanders

Download

Quick Series - CDRMs

Quick Series Guide on Electronics Records Management for CDRMs

Download
Quick Series - Staff Section RMs

Quick Series Guide on Electronic Records Management for Staff Section RMs

Download

 

CROSS

CROSS is a SharePoint tool designed to provide support to Command Designated Records Managers (CDRMs) in the development and maintenance of Records Management Program.

Name

Description

Resources

MCEITS Account Request 

Prior to gaining access to CROSS, all users MUST have a MCEITS account 

Download

CROSS End User Registration Guide 

After obtaining MCEITS account, Register for CROSS 

Download

CROSS End User Guide 

After obtaining access to CROSS, utilize CROSS End User Guide 

Download

CROSS FAQ Contains a list of FAQ related to CROSS Download

 

ARCIS

ARCIS is the records transfer and reference request system that the National Archives and Federal Records Centers (FRC) use, which replaces the paper SF-135s.

Name

Description

Resources

ARCIS Account Request Form - NA Form 13170 

Complete Section 1 only (Other Sections not required) and send to HQMCREC-MGR@usmc.mil for processing. Type 127 for the Record Group in Section 1. 

Click for NA Form 13170

FRC Location by Geographic area 

FRC location by Geographic area reference 

Download

ARCIS User Guide 

After obtaining access to ARCIS, utilize ARCIS End User Guide 

Download

Directives Management Resources

Electronic Signature

Electronic signature will aide the continuity and business flow of government during any pandemic (Ex: COVID-19) and minimize the requirement for a signature authority to physically be in the office to sign a hard copy of Marine Corps Orders and Bulletins.

 Name  Description Resources
 Electronic Signature  How to Electronically sign (System generated signature) in PDF Download
 Electronic Pen Signature  How to Electronically sign (Pen signature) in PDF Download

 

ARDB Section

Records, Reports, Directives & Forms Management Section (ARDB)

3000 Marine Corps Pentagon Room 2B253                                                                                                                                                                             Washington, DC 20350-3000

Section Head
Phone: 703-614-1081

Deputy Section Head
Phone: 703-614-1081

Records Program Manager
Phone: 703-614-2311
Email: HQMCREC-MGR@usmc.mil

Reports Program Manager
Phone: 703-614-2311

Directives Program Manager
Phone: 703-695-6578
Email: smb_hqmc_directives@usmc.mil

Forms Program Manager
Phone: 703-614-2311

User / Site Administration
Phone: 703-614-2311