Unit HomeUnitsInspections DivisionFunctional Area Concerns and Best Practices
Inspector General of the Marine Corps

 

Inspector General of the Marine Corps

Headquarters Marine Corps

Functional Area Concerns/Best Practices

 

Inspection Trends from 1st Quarter, Fiscal Year 2019

-Substance Abuse:

Not testing appointed SACOs, UPCs, and Observers monthly.
Not complying with the requirement to test 10% of the total unit population (randomly) each month.
Not testing Marines within 72 hours of checking in on PCS orders or those returning from leave (in excess of five days).

 

-Information and Personnel Security:

Improper access authorizations due to JPAS inaccuracies, personnel missing required background investigations, personnel with revoked/denied clearances retaining access.
Lack of proper command security instructions and Continuous Evaluation Program reviews of legal matters.
Need to improve proper security reviews for public information and properly marking of classified materials.

 

-Sexual Assault Prevention and Response

Administration of SAPR programs need improvement and attention to detail; lack of compliance with reporting procedures, missing critical information or contradictory information within Command SOPs.
Units not maintaining certification of UVAs, lack of continuing education for units (16 hours of every 12 months following appointment).

 

-Marine Corps Safety (non-aviation)

Lack of command presence at Safety and Safe Driving Council Hearings.
Hearing Conservation Program not adequately tracking and reporting of hearing threshold shifts and overall hearing readiness to leadership.
Motorcycle club activity is deficient, poor tracking and validation of required motorcycle training.

 

-Command Inspector General's Office

Manning of CIG offices.

 

Anti-Terrorism:

-Lack of formal AT training for Command ATOs

Assistance and Investigations:

-Substantiated subject(s) in CMS when no investigation was conducted & VICE VERSA - no findings after an investigation.

-Investigating Prohibited Activities and Conduct or other command specific matters.

-Not properly notifying individuals that they are the subject of an IG investigation.

-Not properly protecting the confidentiality of the complainant and witnesses.

-Lack of analysis in the Hotline Completion Reports.

-Improperly written allegations (Who, Did What, In violation of what, When all singular).

 

Body Composition and Military Appearance Program:
-Selective assignments, some senior enlisted and officers outside of height/weight standards are not being placed on BCP, while junior Marines are typically immediately assigned.
-Improper calculation of circumference values.

DTS:
-Improper permissions management, appointments made by individuals without proper authority, assignment of permissions without a DD Form 577 on file and not maintaining separation of duties when appointing Defense Travel Administrators.
-Lead/Organizational Defense Travel Administrators are not extracting, reconciling and maintaining the Completed Traveler Information List Report.
-Lead/Organizational Defense Travel Administrator are not providing Defense Travel Administrator and/or traveler training.

Government Travel Charge Card Program:
-Check in/out procedures are inadequate; Agency Program Coordinator is not physically checking SNM in/out.
-Extracting, working, and maintaining the Account Activity Report and Aging Analysis Summary.
-Statements of Understanding, Travel Card 101 training certificates and annual refresher training is not maintained and/or documented.

Health Services:
-Readiness is consistently below standards of 85% fully medically ready.  
-Medical personnel continue to incorrectly calculating readiness, by reporting both full and partially medical readiness percentages.
-Lack of Corpsman Competency Training.
-Periodic Health Assessments not being conducted with one month of birth month.

Information & Personnel Security:
-Commands generally do not properly and effectively implement the Continuous Evaluation Program of legal matters as required by Chapter 10, SECNAV M-5510.3, DON Personnel Security Program Manual.
-Classified Military Information (CMI) created internal to the Marine Corps is not properly marked as required.

-Improper access authorization due to JPAS inaccuracies, personnel missing required background investigations, personnel with revoked/denied clearance are retaining access.

-Improper security reviews for public information and the proper marking of classified materials.

Intel Oversight:
-Training records are typically incomplete and 3 years are not captured on file.

Legal Administration:
-Establishment, maintenance, and completeness of 1900 and 5800 series files.
-Incomplete administrative investigations:  lack of HHQ endorsement, Investigations not meeting established timelines and/or lack of requests for extension identified in the investigative report and photographs and videos in the CI not being properly marked.
-UPBs UCMJ articles entered in item 1 do not include date, time and place of the alleged offense.
-NJP punishment imposed did not include all required language such as the limits of imposed restriction or whether the restriction or extra duties were “with” or “without” suspension from duty.
-Including the reduction of the MCMAP belt as a punishment item.  MCAP belt reduction is not an authorized punishment that can be imposed at NJP.
-Specific terms of the suspension are not being annotated to include the specific punishment suspended, the length of the suspension, and the terms for the automatic remission of the suspended punishment.

Limited Duty:
-This cross-functional program is not being effectively managed by most units.  Various entities within a unit are not coordinating to ensure personnel on limited duty are accurately tracked, re-assigned, and removed from limited duty. 

Martial Arts:
-Mental and Character tie-ins are being skipped.

OPSEC:
-Commands are not conducting adequate threat assessments.  Each command must assess threats and then publish a Critical Information List (CIL) based on the intent and capability of the threat.

Physical Fitness:
-Lack of safety compliance, Risk Assessment Worksheets are not being completed correctly.
-All personnel taking a PFT/CFT must have a current Periodic Health Assessment.
-PFT/CFT not being conducted properly, lack of corrections being made.

Physical Security:
-No Command SOP.
-Unit plans are not usually integrated with the higher headquarters or installation level plan.  This is very common with tenant commands aboard other service installations.

Postal Affairs: 
-There are no chain of receipts (proof of delivery) for accountable mail from the mail clerk to an authorized agent designated, in writing, by the Commanding Officer.

Prohibited Activities and Conduct (PAC):

-Best practice: "Command Policy on Prevention and Response to Prohibited Activities and Conduct"

 

Promotions:
-Commands are not researching and aggressively resolving zero composite scores.  As a result, junior enlisted Marines are not being promoted on-time.
-Improper Page 11 entries for non-reqs and will not promotes.

Readiness Reporting:
-CBRNE Assessments often inaccurate and calculated wrong.
-MOS Fill not being completed.
-Insufficient or only generic override justifications being provided.

Records and Reports Management:
-Commands have not identified vital records and have not established a vital records program.
-Commands have not identified reporting requirements (information collections) and have not established a reports management program. 
-Commands have not established a file plan to capture ALL records managed within the command.
-Commands may find best practices at the Records Management Knowledge Site (RMKS); link provided in question 0104 of the 5210 checklist.


Request Mast:

-Commanders accepting matters at Mast that involve Military Justice.

-Lack of tracking system for reprisals.

-Lack of evidence of any command training.

Safety:
-Lack of Command presence at Safety Council Hearing.
-Lack of tracking and reporting Hearing Threshold shifts.
-Motorcycle club activity is deficient with poor tracking and validation of required motorcycle training.

SAPR:

-Commands require a comprehensive SOP to include response protocols.  This is much more than a simple policy statement.

-Units are not maintaining certification of UVAs, lack of continuing education for units (16 hours of every 12 months following appointment.

-No documentation of Commander Resources Brief.  Must be completed within 30 days.

-Administration of SAPR programs require improvement and attention to detail; lack of compliance with reporting procedures, missing critical information or contradictory information within command SOPs.

Substance Abuse:

-Not testing appointed SACOs, UPCs, and Observers monthly.

-Not complying with the requirement to test 10% of the total unit population (random set) each month.

-Not testing Marines within 72 hours of checking in on PCS orders or those returning from leave in excess of five days.

UPFRP:

-Family Readiness Command Team Training is not being conducted for/attended by all members of the Family Readiness Command Team

-Incomplete turnover binders
-Missing Volunteer Agreement Forms  (DD 2793) for appointed volunteers


VWAP:
-Failure to maintain rosters used to verify unit wide training was accomplished.
-Inability to produce training materials used to train personnel of the command.