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You need to get approval in advance from your supervisor to use official time. You must provide enough information so your supervisor can make a decision whether the purpose for which you are requesting time is for an authorized purpose, whether the amount of time is reasonable, and whether release at the time requested can be approved. Generally, when requesting official time you must advise your supervisor of:
- The amount of official time needed, along with the date and time you are requesting
- Where you may be reached, and
- The reason for which official time is being requested.
If you are representing an employee covered by the Master Labor Agreement between AFGE and the USMC, you must complete an official time report form and provide it to your supervisor. The form is in Appendix E of the MLA and is also included as a link below for your convenience.
No. Official time is granted only when you would otherwise be in a duty status. If you are performing representational activities on your own time, then you are not on official time and you cannot be compensated for the time with overtime pay or compensatory time.
Union representatives should review the provisions of the applicable collective bargaining agreement for specific provisions that may have been negotiated of the use of official time. Links to the articles in both the labor agreement between the USMC and AFGE are provided below for your convenience.